What Are The Steps Involved In Export Procedure

A Comprehensive Guide to the Steps Involved in the Export 

Exporting goods to international markets can be a lucrative venture for businesses. However, it requires careful planning and adherence to the export procedure. In this blog post, we will explore the essential steps involved in the export process, providing you with a comprehensive guide to successfully navigating international trade complexities.

  • Market Research and Selection:

Before venturing into export, it is crucial to conduct thorough market research. Identify potential target markets by considering market size, demand for your product, competition, cultural nuances, and trade regulations. This research will help you determine the viability of exporting to specific countries and guide your decision-making process.

  • Product Adaptation and Compliance:

To ensure your product meets the requirements of the target market, you may need to adapt it to local preferences, cultural norms, and regulatory standards. Consider product labelling, packaging, language translations, and compliance with safety and quality certifications. Adhering to these standards is crucial to gaining entry into foreign markets and ensuring customer satisfaction.

  • Documentation and Licensing:

Exporting involves a plethora of paperwork and legal requirements. Familiarize yourself with the necessary documentation, such as commercial invoices, packing lists, certificates of origin, export licenses, and customs declarations. Each country may have specific regulations and forms to complete, so consult with local trade authorities or seek assistance from freight forwarders or customs brokers to ensure compliance.

  • Pricing and Terms of Sale:

Determine competitive pricing for your exported goods, considering production costs, transportation expenses, tariffs, taxes, and profit margins. Choose the most suitable incoterm (international commercial term) that defines the responsibilities and costs between the buyer and seller. Negotiate payment terms, considering methods such as letters of credit, cash in advance, or open account arrangements, while considering the financial risks involved.

  • Logistics and Shipping:

Select a reliable shipping method that aligns with your budget, time constraints, and the nature of your products. Familiarize yourself with shipping regulations, customs procedures, and import duties in the destination country. Engage a freight forwarder or shipping agent to handle transportation logistics, including documentation, container booking, cargo insurance, and customs clearance.

  • Customs Clearance and Documentation:

Prepare all necessary documents accurately and submit them to customs authorities for clearance. These documents typically include commercial invoices, packing lists, bills of lading, certificates of origin, and any additional country-specific requirements. Ensure compliance with import duties, tariffs, and customs regulations to avoid delays or penalties.

  • Risk Management and Insurance:

Mitigate potential risks of international trade by obtaining appropriate insurance coverage. Consider cargo insurance, which protects against loss or damage during transportation, and export credit insurance to safeguard against non-payment by international buyers. Consult with insurance experts to determine the most suitable coverage for your export operations.

  • Post-Shipment Follow-up and Customer Support:

Maintaining strong customer relationships is vital for export success. Provide post-shipment support, including tracking and delivery updates, resolving any issues, and promptly addressing customer inquiries. Solicit feedback to improve your products and services, as positive word-of-mouth can lead to future export opportunities.

What the service covers

Our export preparation service is highly regarded, with our fully-trained team delivering an excellent service that will ensure your machinery or equipment is cleaned to export standards. We also provide that the machinery/equipment starts and stops – replacing any batteries and making necessary repairs.

This helps reassure our clients that when the machinery/equipment is exported, it is exported in the best condition.

Our export preparation service includes:

  • Machinery/Equipment collection.
  • Intensive cleaning with appropriate cleaning procedures.
  • Dismantling.
  • Repair work and replacements made if required.
  • Container loading.

Safety Measures

If required, our heavy haulage team can take exports to Europe, to countries such as Holland and France. The heavy haulage team at DC Merrett are fully certified and highly skilled experts in handling and transporting heavy haulage goods. You can find out more about our heavy haulage transportation here.

If you are looking for an experienced company to haul your machinery or equipment further afield, please include this in your inquiry, as we may be able to provide a service for this.

We also offer shipping arrangements if required. However, this must be specifically requested when you apply for a quote.

Cleaning Machinery For Export

Cleaning your machinery and equipment before exportation is essential. It is a legal requirement by each country and its import laws.

Dirty and soiled machinery is considered a biosecurity threat. It is not taken lightly, and any machinery or equipment that doesn’t meet the standards can be rejected from entering the country.

If your equipment or machinery is found to have any organic matter on it, such as weeds, dirt, disease, and pests, It will be deemed unfit for entrance. Therefore, it can be re-exported at your expense.

That is why it is essential to find a company, such as DC Merrett that can provide a service that will meet the standards set by each country so that entrance refusal doesn’t occur.


Exporting goods requires careful planning and adherence to a well-defined export procedure. Businesses can navigate the complexities of international trade successfully by conducting market research, ensuring product compliance, mastering documentation and licensing, managing logistics, and providing excellent customer support. Stay informed about evolving trade regulations, seek professional guidance when needed, and embrace the opportunities exporting presents for expanding your business globally.